Zoho Mail
Note-taking software
Task management software
Domain registration providers
Bookmark manager software
Calendar software
Email software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$1.00 per user per month
Free TrialFree version
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What is Zoho Mail
Zoho Mail is a business email hosting service that provides email, contacts, calendars, and administrative controls for organizations using custom domains. It targets small to mid-sized businesses and teams that want managed mailboxes with web, mobile, and standard email client access (IMAP/POP/ActiveSync). The product emphasizes an admin console for user, domain, and policy management and integrates with other Zoho workplace applications.
Business email hosting features
Zoho Mail provides custom-domain mailboxes, webmail, mobile apps, and support for common mail protocols and clients. It includes spam filtering, email routing options, and mailbox management features expected in business email platforms. It also supports shared resources such as group email and shared mailboxes (availability varies by plan).
Admin and security controls
The service includes centralized administration for users, groups, domains, and email policies. It supports security features such as multi-factor authentication and controls for access and device management (plan-dependent). Audit and compliance-oriented settings are available to help administrators manage retention and account activity.
Integrated calendar and contacts
Zoho Mail includes built-in calendar and contacts alongside email, reducing the need for separate tools for basic scheduling and address book management. It supports shared calendars and resource scheduling features commonly used in teams. Integration with the broader Zoho ecosystem can simplify workflows for organizations already using Zoho applications.
Not a full productivity suite
While it includes calendar and contacts, Zoho Mail is not primarily a note-taking, task management, or project/portfolio/program management system. Organizations needing advanced project planning, document collaboration, or meeting transcription typically require additional products. This can increase tool sprawl if a single consolidated suite is a requirement.
Advanced features vary by plan
Capabilities such as archiving, eDiscovery-style functions, and enhanced admin/security controls can depend on the selected edition. Teams may need higher-tier plans to match governance features available in some enterprise-focused email suites. This can complicate cost comparisons when requirements include compliance and retention.
Domain registration not core
Zoho Mail focuses on email hosting for custom domains rather than acting as a primary domain registration provider. Customers typically manage domain purchase and DNS with a separate registrar and then connect it to Zoho Mail. This adds setup steps and ongoing coordination across vendors for DNS and domain lifecycle management.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Forever Free | $0 — Forever Free (up to 5 users) | Email hosting for a single domain for up to 5 users; 5 GB mail storage per user; web-only access (no IMAP/POP/ActiveSync in free tier). |
| Mail Lite | $1.00 per user/month (billed annually) | 5 GB (or 10 GB option) mail storage per user; IMAP/POP support on paid plans; large attachments support (250 MB); migration assistance. |
| Mail Premium | Unsure / not clearly listed on accessible pricing pages (see notes) | 50 GB mail storage + 50 GB retention per user; eDiscovery, S-MIME, Mail retention & advanced security features. (Official pages describe features; price not clearly extractable without the site’s dynamic pricing rendering.) |
| Workplace Standard | $3.00 per user/month (billed annually) | Includes Mail + WorkDrive + Writer/Sheet/Show/ToDo/Cliq/Meeting/Vault/Directory; 30 GB mail storage per user; collaborative office suite. |
| Workplace Professional | $6.00 per user/month (billed annually) | Includes full Workplace suite with 100 GB mail storage per user, advanced retention/eDiscovery, S-MIME, WorkDrive team storage. |
| Workplace Enterprise | Contact sales / custom pricing | Custom limits, virtual private cloud options, pooled storage for large orgs; contact sales for pricing. |
Notes: Prices above are taken from Zoho-hosted pages where numeric USD amounts are available (Workplace comparison article and related Zoho pages). The main Zoho Mail pricing page renders currency/prices dynamically and some numeric values were not visible in the static rendering; where an official numeric price could not be unambiguously located on an accessible Zoho page (e.g., Mail Premium USD price on the main pricing page), I marked it as "Unsure" rather than guessing.
Seller details
Zoho Corporation
Chennai, Tamil Nadu, India
1996
Private
https://www.zoho.com/
https://x.com/zoho
https://www.linkedin.com/company/zoho/
