OmniFocus
Task management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$4.99 USD per month
Free Trial
Free version unavailable
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- Education and training
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What is OmniFocus
OmniFocus is a personal task and project management application built around the Getting Things Done (GTD) methodology. It helps individuals and small teams capture tasks, organize them into projects, contexts/tags, and review workflows across Apple devices. The product emphasizes structured task entry, perspectives (custom views), and automation options rather than broad work management features like team dashboards or resource planning.
Strong GTD-style workflows
OmniFocus supports projects, sequential/parallel actions, tags, due/defer dates, and recurring tasks in a way that maps closely to GTD practices. It includes a dedicated Review feature to step through projects and keep plans current. This depth suits users who want a rigorous personal system rather than lightweight checklists.
Apple ecosystem integration
OmniFocus provides native apps for macOS, iOS, iPadOS, and watchOS with sync across devices. It integrates with system features such as Shortcuts and share sheets for quick capture. For Apple-first organizations or executives, this can reduce friction compared with browser-centric tools.
Custom perspectives and automation
Users can build custom perspectives (filtered views) to match roles, routines, or contexts. Automation via Shortcuts and scripting on macOS enables repeatable workflows (for example, templated project creation or triage views). This flexibility can substitute for more complex portfolio views when the primary need is personal prioritization.
Limited team collaboration
OmniFocus is primarily designed for individual productivity rather than cross-functional work management. It does not provide the same depth of multi-user collaboration features common in broader work management platforms (for example, shared workload views, approvals, or advanced permissions). Teams may need additional tools for shared planning and reporting.
Not a full PPM suite
While it supports projects, OmniFocus does not focus on portfolio/program governance, budgeting, or resource capacity planning. Reporting and executive-level dashboards are limited compared with products built for organization-wide project tracking. It fits best as a personal or small-team execution tool rather than enterprise PPM.
Apple-first availability constraints
OmniFocus is centered on Apple platforms, which can be a constraint for mixed-device organizations. Web access exists but is not the primary experience compared with native apps. This can complicate standardization in environments where Windows and Android are common.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| OmniFocus Subscription (cross-platform Pro) | $9.99 per month or $99.99 per year | Includes OmniFocus Pro on Mac, iPhone, iPad, Apple Watch, Apple Vision Pro and Web access; auto-renews; includes latest Pro features with no separate major-version upgrade cost; requires recent OS versions. |
| OmniFocus for the Web — Web Add‑On subscription | $4.99 per month or $49.99 per year | Web-only access (best for users who already own native OmniFocus apps); auto-renews; requires a v3+ OmniFocus database. |
| OmniFocus 4 — Perpetual (Standard) | $74.99 one-time | Universal cross-platform one-time purchase (Mac, iPhone, iPad, Apple Watch, Apple Vision Pro) for OmniFocus 4 Standard; includes all 4.x updates for that major version; 30-day money-back guarantee; upgrade discounts available. |
| OmniFocus 4 — Perpetual (Pro) | $149.99 one-time | Universal cross-platform one-time purchase for OmniFocus 4 Pro; includes all 4.x updates for that major version; 30-day money-back guarantee; upgrade discounts available. |
Seller details
The Omni Group
Seattle, WA, USA
1993
Private
https://www.omnigroup.com/omnigraffle
https://x.com/OmniGroup
https://www.linkedin.com/company/the-omni-group/
