Todoist
Task management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$60 per user per year
Free TrialFree version
Small
Medium
Large
- Education and training
- Media and communications
- Professional services (engineering, legal, consulting, etc.)
What is Todoist
Todoist is a task management application used to capture, organize, and track personal and team to-dos across devices. It supports individual productivity workflows as well as lightweight team task coordination through shared projects, assignments, and comments. The product emphasizes fast task entry, recurring due dates, labels/filters, and cross-platform availability with integrations to common workplace tools.
Fast task capture and organization
Todoist supports quick entry with natural-language due dates, recurring schedules, priorities, labels, and filters. This makes it practical for high-volume personal task intake and triage. The interface stays focused on tasks rather than complex project artifacts, which can reduce setup time for smaller workflows.
Cross-platform apps and sync
Todoist provides apps for web, desktop, and mobile with cloud synchronization. Users can manage tasks consistently across devices, which fits distributed and mobile work patterns. Offline-capable mobile apps help maintain continuity when connectivity is limited.
Integrations and automation options
Todoist integrates with common email, calendar, and collaboration tools and supports automation via services such as Zapier and APIs. Calendar connections help align tasks with time-based planning. These integrations allow Todoist to fit into broader work-management stacks without requiring a full suite replacement.
Limited portfolio and program controls
Todoist focuses on task lists and lightweight projects rather than full project/portfolio management. It lacks native capabilities commonly needed for program governance such as advanced roadmaps, dependencies at scale, portfolio dashboards, and resource capacity planning. Organizations needing standardized PPM reporting may require additional tooling.
Basic team workflow features
While it supports shared projects, assignments, and comments, Todoist offers fewer built-in workflow controls than more comprehensive work-management platforms. Features such as custom statuses, complex approvals, and granular workflow automation are limited or require workarounds. This can constrain teams with formalized processes.
Reporting and analytics depth
Todoist includes productivity views and basic insights, but it is not designed for extensive operational reporting. Cross-project analytics, custom reporting, and executive-ready dashboards are limited compared with tools built for portfolio oversight. Teams may need exports or third-party BI for deeper analysis.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Beginner (Free) | $0 — Always free | 5 personal projects; Smart quick add; Task reminders; Flexible list & board layouts; 3 filter views; 1 week activity history; Integrations (email, calendar, etc.); limited Ramble. |
| Pro | $7 per user/month (monthly) OR $60 per user/year ($5/month billed yearly) | Everything in Beginner, plus: 300 personal projects; Calendar layout; Task duration; Custom task reminders; 150 filter views; Unlimited activity history; Task Assist (AI); Deadlines; Unlimited Ramble. (Price update effective Dec 10, 2025.) |
| Business | $10 per user/month (monthly) OR $96 per user/year ($8/month billed yearly) | Everything in Pro for every member, plus: shared team workspace; up to 500 team projects; calendar layout for team projects; granular team activity logs; shared templates; up to 1,000 team members & guests; 1,000 project folders; team roles & permissions; centralized team billing. (Price update effective Dec 10, 2025; plus local tax.) |
Seller details
Doist Inc.
Remote-first (registered in the United States); HQ location: Unsure
2007
Private
https://twist.com/
https://x.com/todoist
https://www.linkedin.com/company/doist/
