Toggl Plan
Project management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$5 per user per month
Free TrialFree version
Small
Medium
Large
- Media and communications
- Accommodation and food services
- Arts, entertainment, and recreation
What is Toggl Plan
Toggl Plan is a web-based project planning and scheduling tool focused on visual timelines and team workload management. It is used by small to mid-sized teams to plan projects, assign work, and track progress across tasks and milestones. The product emphasizes a simple timeline (Gantt-style) view and capacity planning rather than deep portfolio governance or complex workflow automation.
Clear visual timeline planning
Toggl Plan centers planning around a timeline view that makes task sequencing and date changes easy to understand. Teams can quickly create projects, add tasks, and adjust schedules with drag-and-drop interactions. This approach supports straightforward project scheduling without requiring heavy configuration.
Workload and capacity visibility
The product includes a team workload view to help managers see who is over- or under-allocated across time. This supports resource balancing for small teams where the same people work across multiple initiatives. It is particularly useful for coordinating delivery teams that need a simple capacity check rather than full resource management modules.
Low setup and adoption effort
Toggl Plan is designed for quick onboarding with a relatively small set of core concepts (projects, tasks, timelines, people). Teams can start planning without building complex schemas, custom objects, or extensive automation rules. This can reduce administrative overhead compared with broader business suites in the same space.
Limited PPM governance features
Toggl Plan focuses on project-level planning and does not emphasize portfolio governance capabilities such as stage gates, benefits tracking, or formal program management controls. Organizations needing standardized intake, prioritization, and cross-portfolio reporting may find gaps. It is better suited to lightweight planning than enterprise PPM.
Fewer workflow automation options
Compared with platforms that provide extensive workflow builders, custom objects, and rule-based automation, Toggl Plan offers a more constrained set of process controls. This can limit use cases that require complex approvals, multi-step handoffs, or highly customized workflows. Teams may need to rely on external tools for advanced process automation.
Reporting and analytics depth
Reporting is oriented toward planning and workload visibility rather than deep analytics across financials, utilization, or operational KPIs. Organizations that require advanced dashboards, configurable metrics, or extensive export/BI integrations may need supplementary reporting tools. This can be a constraint for services organizations that want end-to-end operational reporting in one system.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 — free for up to 5 users | Team timeline; Auto-assign new tasks; Toggl Track integration (time tracking); Personal task overview; Mobile app; Google Calendar integration; Task import; Data exports. (No credit card required to start.) |
| Capacity | $6 per user/month (monthly) or $5 per user/month (annual) — $3 per ghost user | Everything in Free + Availability overview; Flexible working hours; Task estimates; Public holidays; Time off; Daily availability; Archive. |
| Starter | $9 per user/month (monthly) or $8 per user/month (annual) — $3 per ghost user | Everything in Capacity + Recurring tasks; Multiple task assignees; Timeline sharing; Project timelines and boards; Project progress overview; Project tags, estimates, end dates & milestones; Task template customization; In-app notifications. |
| Premium | $15 per user/month (monthly) or $13.50 per user/month (annual) — $3 per ghost user | Everything in Starter + Guest users; Single sign-on (SSO); Compact timeline & board view; Annual view; File upload up to 100 MB per file; Custom contract / personalised training & onboarding; Priority support. |
Seller details
Toggl OÜ
Tallinn, Estonia
2006
Private
https://toggl.com/track/
https://x.com/toggl
https://www.linkedin.com/company/toggl/
