Toodledo
Note-taking software
Project collaboration software
Task management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$3.99 per month
Free Trial unavailable
Free version
Small
Medium
Large
- Education and training
- Media and communications
- Professional services (engineering, legal, consulting, etc.)
What is Toodledo
Toodledo is a web and mobile task management application that helps individuals and small teams capture, organize, and track to-dos using folders, contexts/tags, priorities, due dates, and recurring tasks. It also includes lightweight notes, lists, and habit/goal-style tracking features that support personal productivity workflows. The product focuses on flexible task metadata and multiple views/filters rather than full project execution tooling.
Flexible task organization model
Toodledo supports rich task attributes such as priority, status, start/due dates, contexts/tags, folders, and repeating schedules. This enables users to build detailed personal workflows (for example, GTD-style sorting and filtering) without needing a full project suite. Saved searches and filtered views help users focus on subsets of work based on rules rather than manual lists.
Cross-platform access options
Toodledo is available via web and mobile apps, enabling task capture and review across devices. This supports common use cases like quick entry on mobile and deeper planning on desktop. The product’s core functionality remains centered on tasks rather than bundling broad office-suite capabilities.
Includes notes and lists
Beyond tasks, Toodledo provides notes and list-style features that can be used for lightweight documentation and checklists. This can reduce the need to switch tools for simple personal knowledge capture tied to tasks. The scope remains relatively lightweight compared with dedicated collaboration or document platforms.
Limited team collaboration depth
Toodledo’s core design is oriented toward individual task management, with less emphasis on real-time collaboration features. Organizations that need robust commenting, shared workspaces, approvals, and activity streams may find gaps. It is better suited to personal productivity or small-scale sharing than cross-functional project collaboration.
Not full PPM capabilities
While it can track tasks and simple projects, it does not provide comprehensive portfolio/program management functions such as advanced resource management, dependency mapping at scale, or standardized governance workflows. Teams needing structured project templates, multi-project rollups, and executive reporting may require additional tooling. Its reporting and planning features are generally lighter than dedicated PPM systems.
UI and workflow learning curve
The breadth of fields, filters, and configuration options can make initial setup and daily use feel complex for new users. Users may need time to define conventions for folders/tags/statuses to avoid inconsistent data. Those seeking a minimal, opinionated workflow may prefer simpler task-only experiences.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 | Starter version for personal use — Unlimited Tasks; Up to 10 folders; Task notes; Recurring Tasks; Unlimited device sync; Advanced search; Save emails via bookmarklet; Simple Alarms; Basic app integrations; 1 Collaborator; 30 Items per List; 30 Items per Outline; 5 Habits; Standard Support; 1 Week History |
| Standard | $3.99/mo (when billed annually) — $4.99/mo (billed monthly) | Everything in Free plus: Google Calendar Sync; Unlimited folders; Up to 1 Collaborator; Subtasks; Graphs; Customizable Hotlist; Saved Searches; All app integrations; 100 Items per List; 100 Items per Outline; 20 Habits; Custom Alarms; 1 Year History |
| Plus | $5.99/mo (when billed annually) — $7.99/mo (billed monthly) | Everything in Standard plus: Scheduler; 10GB File Storage; File Uploads; Up to 5 Collaborators; Add tasks via Email; Full Lists; Full Outlines; Full Habits; Full History; Priority Support |
| Business | Custom pricing | For teams or custom needs — Contact sales |
