ActiveCollab
Invoice management software
Kanban project management software
Project management software
Resource management software
Task management software
Time tracking software
Calendar software
Accounting & finance software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$12.50 per month
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What is ActiveCollab
ActiveCollab is a work management platform that combines project planning, task tracking, team collaboration, and time tracking with basic invoicing. It is used by small to mid-sized teams and client-service organizations to manage projects, assign work, track billable time, and produce invoices from tracked hours. The product supports multiple project views (including list and kanban-style boards) and includes client access features for shared project visibility.
Integrated time tracking and invoicing
ActiveCollab links time entries to tasks and projects, which supports billable-time workflows. It can generate invoices based on tracked time and expenses, reducing manual reconciliation between delivery work and billing. This is useful for agencies and professional services teams that need project execution and billing in one system.
Multiple project views and collaboration
Teams can organize work using task lists and board-style workflows, supporting different planning preferences. Commenting and file-sharing features keep project discussions attached to work items rather than scattered across email. Client access options can support external stakeholder visibility without giving full administrative access.
Self-hosted and cloud deployment options
ActiveCollab offers both a hosted SaaS version and a self-hosted option, which can matter for organizations with specific data residency or infrastructure requirements. Self-hosting can also support custom operational controls (backups, network access, internal authentication patterns). This flexibility is less common among tools that focus primarily on lightweight client management and invoicing.
Limited portfolio and program controls
While it manages multiple projects, it is not designed as a full portfolio/program management suite with advanced cross-project governance. Capabilities such as standardized stage gates, complex dependency mapping across many projects, and enterprise reporting are more limited. Organizations needing formal PPM processes may require additional tooling or custom reporting.
Accounting depth is basic
Invoicing is oriented around project billing rather than full accounting operations. Features like advanced accounts receivable workflows, tax handling across jurisdictions, and deep general-ledger functionality typically require integration with dedicated accounting systems. Finance teams may find the built-in finance features insufficient for end-to-end accounting.
Resource management is lightweight
Resource planning focuses on assigning work and tracking time rather than advanced capacity modeling. Scenarios such as skills-based staffing, long-range utilization forecasting, and complex approval workflows are limited compared with specialized resource management tools. Teams with heavy resourcing needs may need supplementary processes or integrations.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Plus | $15 per month (monthly billing) or $12.50 per month (billed annually — $150/year). Flat rate; includes up to 3 chargeable seats. | Up to 3 Members (chargeable), Unlimited Clients for Free, Unlimited Projects & Tasks, Time Tracking & Stopwatch, Personal Timesheets, Project Templates, 3 Task Views (List, Kanban, Gantt), 10GB storage, Dropbox & Google Workspace integrations. Try for FREE 14-day trial. |
| Pro | $11 per user/month (monthly billing) or $10 per user/month (billed annually). Per-user pricing; add seats as you grow. | Everything in Plus, Unlimited Members (chargeable), Team Timesheets, Time Reporting, Expense Tracking & Reporting, Advanced Reporting, Zapier/Slack/Webhooks integrations, 100GB (monthly) /125GB (yearly) storage (upgradeable). Try for FREE 14-day trial. |
| Pro+ ("Get Paid") | $17 per user/month (monthly billing) or $15 per user/month (billed annually). Per-user pricing. | Everything in Pro plus Workload Management, Capacity Planning, Holidays/Days-Off Management, User Availability, Time Estimates, Company-wide Timesheet, Integrated Invoicing, Project Budgeting, Budget vs Cost Tracking, Project Profitability, Online Payment Gateways (PayPal, Stripe), QuickBooks integration. Try for FREE 14-day trial. |
| Volume pricing (100+ seats) | $3.50 per user/month (per user, per month; billed annually as shown) | Volume-discounted per-user rate for 100+ seats; custom amount of seats. Complementary onboarding services & dedicated customer success available above certain seat counts. |
Additional notes:
- Get Paid Bundle (an add-on to Pro) is charged extra: +$3 per user/month when billed annually (charged at once for year) or +$4 per user/month on monthly billing. (This is described in the vendor's FAQ on the pricing page.)
- ActiveCollab does not show a permanently free plan; Clients (client role users) are free but not a fully free product tier.
- ActiveCollab offers a 14-day free trial (explicitly shown on the official pricing page).
Seller details
ActiveCollab, Inc.
Novi Sad, Serbia
2007
Private
https://activecollab.com
https://x.com/activecollab
https://www.linkedin.com/company/activecollab/
