ProWorkflow
Project management software
Workflow management software
Project, portfolio & program management software
Process automation software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$20 per user per month
Free Trial
Free version unavailable
Small
Medium
Large
- Accommodation and food services
- Retail and wholesale
- Real estate and property management
What is ProWorkflow
ProWorkflow is a web-based project management and job tracking system used to plan projects, assign work, and monitor progress and budgets. It is commonly used by professional services teams such as agencies and consultancies that need task management, time tracking, and project-level reporting. The product combines project scheduling, timesheets, and client/job management in a single interface, with optional integrations for email and accounting workflows.
Integrated time and job tracking
ProWorkflow includes built-in timesheets and time entry against tasks and jobs, which supports service delivery and billing workflows. Teams can track estimated vs. actual effort and review utilization-style metrics at the project level. This reduces reliance on separate time-tracking tools for organizations that primarily deliver billable work.
Project-centric reporting and visibility
The system provides project dashboards and reports focused on task status, time logged, and budget progress. Managers can review work in progress across multiple projects and identify schedule or cost variances. This aligns well with teams that need operational oversight rather than only lightweight task lists.
Client/job management orientation
ProWorkflow is structured around jobs/projects and clients, which fits agencies and consultancies managing many concurrent engagements. It supports assigning staff, setting milestones, and tracking deliverables per client. This structure can be simpler to operate than broader business suites when the main need is project execution and tracking.
Limited end-to-end automation depth
While it supports workflow and project tracking, ProWorkflow is not a full process automation platform for complex, multi-system business processes. Advanced automation patterns (e.g., extensive conditional routing, event-driven orchestration, or low-code app building) typically require external tools or integrations. Organizations seeking broad automation across departments may find the native capabilities insufficient.
PPM features may be basic
For portfolio and program management use cases, capabilities such as advanced resource capacity planning, scenario planning, and strategic portfolio governance can be limited compared with dedicated PPM platforms. Reporting tends to be operational and project-focused rather than portfolio-optimization focused. Larger enterprises may need additional tooling for mature PPM practices.
UI and customization constraints
Customization of workflows, fields, and layouts may not match the flexibility of more configurable work management suites. Teams with highly specialized processes can encounter constraints in how they model approvals, dependencies, or bespoke data structures. This can increase the need for workarounds or external systems for certain requirements.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Professional | $20 per user/month (monthly); $18 per user/month (annual, ~10% savings) | Minimum users: 1. 25 GB storage; Comprehensive project, task and time management; Unlimited external projects, unlimited tasks, unlimited client access; Quotes plugin: $10 (add-on); Invoices plugin: $10 (add-on); Free onboarding included. |
| Advanced | $30 per user/month (monthly); $27 per user/month (annual, ~10% savings) | Minimum users: 5+. 50 GB storage; Includes Professional features plus Organizational Chart, Recurring/Retainer projects, Priority training & support, Project templates, Custom project fields, Internal projects. Quoting & Invoicing: included/free. Free onboarding included. |
| Enterprise | Custom / Contact sales | Includes everything in Advanced plus: Dedicated Account Manager, On-premise hosting option, Active Directory/LDAP sync, Custom payment options, Custom SLA. Contact sales for pricing and minimums. |
Seller details
ProActive Software Ltd
Auckland, New Zealand
2002
Private
https://www.proworkflow.com/
https://x.com/proworkflow
https://www.linkedin.com/company/proactive-software-ltd
