Microsoft To Do
Task management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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Completely free
Free TrialFree version
Small
Medium
Large
- Education and training
- Media and communications
- Public sector and nonprofit organizations
What is Microsoft To Do
Microsoft To Do is a personal task management application for creating, organizing, and tracking to-do items across devices. It targets individual users and small teams that need lightweight task lists, reminders, and recurring tasks, often alongside Microsoft 365 workflows. The product emphasizes simple list-based organization, “My Day” daily planning, and integration with Microsoft services such as Outlook Tasks and Microsoft 365 identity.
Strong Microsoft 365 integration
Microsoft To Do integrates with Microsoft accounts and Microsoft 365 identity, which simplifies access control and sign-in for organizations already using Microsoft services. It syncs with Outlook Tasks/flags in supported configurations, helping users manage email-derived tasks in one place. This makes it practical for users who primarily work in Outlook and Microsoft 365 apps.
Simple, low-friction task capture
The interface focuses on quick entry, due dates, reminders, notes, and recurring tasks without requiring project setup. “My Day” supports daily prioritization and helps users separate short-term focus from longer lists. This simplicity can reduce overhead compared with broader work management platforms.
Cross-platform sync and access
Microsoft To Do is available on web, Windows, macOS, iOS, and Android, enabling consistent access across common endpoints. Tasks and lists sync across devices, supporting users who switch between desktop and mobile. This coverage fits distributed and hybrid work patterns where personal task tracking happens in multiple contexts.
Limited project management depth
Microsoft To Do is primarily list-based and does not provide robust project constructs such as timelines, dependencies, workload views, or advanced reporting. Collaboration features are lightweight compared with tools designed for cross-functional project execution. Teams managing complex initiatives typically need additional project/portfolio tooling.
Basic workflow and automation
Native automation, rules, and workflow customization are limited relative to platforms that offer extensive automations, custom fields, and process templates. While integrations can extend capabilities, they often require additional configuration and governance. This can constrain standardized task workflows across departments.
Collaboration and governance constraints
Sharing is oriented around simple list sharing rather than structured team spaces with granular roles, audit-friendly controls, and portfolio-level oversight. Administrative controls and analytics are not as comprehensive as in dedicated work management suites. Organizations needing centralized visibility across many projects may find it insufficient on its own.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free (Personal Microsoft Account) | Free | Microsoft To Do is available at no cost when you sign in with a personal Microsoft Account (Outlook.com/Hotmail/Skype/Xbox account). Included app on Windows, Mac, iOS, Android and web. |
| Microsoft 365 Personal | $99.99/year ($9.99/month) | Microsoft To Do is included as part of the Microsoft 365 Personal subscription (1 user, 1 TB OneDrive, Office apps). "Try free for 1 month" offer displayed on Microsoft site. |
| Microsoft 365 Family | $129.99/year ($12.99/month) | Microsoft To Do is included for each family member (up to 6 people). "Try free for 1 month" offer displayed on Microsoft site. |
| Microsoft 365 Business Basic | $6.00 user/month (annual) | Microsoft To Do is available to work/school accounts that have eligible Microsoft 365 licenses (Business Basic listed at $6.00/user/month annual). |
| Microsoft 365 Business Standard | $12.50 user/month (annual) | Microsoft To Do is included in Business Standard. |
| Microsoft 365 Business Premium | $22.00 user/month (annual) | Microsoft To Do is included in Business Premium. |
| Microsoft 365 Enterprise suites (E1/E3/E5, etc.) | See Microsoft 365 Enterprise pricing pages | Microsoft To Do is included in many Enterprise suites (E1–E5); enterprise pricing varies by suite and may require contacting sales for volume/enterprise licensing. |
Seller details
Microsoft Corporation
Redmond, Washington, United States
1975
Public
https://www.microsoft.com/
https://x.com/Microsoft
https://www.linkedin.com/company/microsoft/
