BrightWork 365
Project management tools software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$3,840 per year
Free TrialFree version
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What is BrightWork 365
BrightWork 365 is a project and portfolio management (PPM) solution built on Microsoft 365 and SharePoint Online. It supports project intake, planning, execution tracking, and portfolio reporting for teams that standardize delivery using Microsoft tools. The product emphasizes configurable templates, centralized status reporting, and Power BI-based dashboards for governance and visibility across multiple projects.
Native Microsoft 365 alignment
BrightWork 365 is designed to run on Microsoft 365 with SharePoint Online as a core platform component. This fits organizations that already use Microsoft identity, collaboration, and document management. It can reduce the need to introduce a separate standalone project repository when Microsoft 365 is the system of record.
Templates and standardized workflows
The product provides configurable project templates and structured processes for common project types. This helps PMOs and delivery teams enforce consistent status reporting, stage gates, and artifacts across projects. Standardization supports portfolio roll-ups because projects capture data in comparable formats.
Portfolio reporting and dashboards
BrightWork 365 supports cross-project visibility through portfolio views and reporting, commonly paired with Power BI. This is useful for executives and PMOs that need consolidated status, risks, issues, and resource indicators. The reporting orientation differentiates it from tools that focus primarily on individual task boards or personal productivity.
Microsoft-centric dependency
The solution is tightly coupled to Microsoft 365 and SharePoint Online, which can be a constraint for organizations with mixed collaboration stacks. Teams not standardized on Microsoft 365 may face additional platform work or licensing considerations. This dependency can also make migrations away from Microsoft tooling more complex.
Configuration requires governance
Template-driven PPM typically needs upfront design decisions (project types, fields, reporting standards, permissions) to work well at scale. Without PMO governance, implementations can drift into inconsistent configurations that reduce portfolio reporting quality. Some organizations may require specialist SharePoint/Microsoft 365 administration skills to maintain the environment.
Less suited to niche methods
Organizations needing highly specialized delivery workflows (for example, deep software engineering lifecycle artifacts or test management) may find the out-of-the-box model less directly aligned. Those use cases can require additional integration or customization to match established practices. Teams seeking a lightweight, individual-focused task manager may also find the PPM structure heavier than needed.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Projects Tracker (Free) | $0 / Free Forever | Unlimited users; streamlined project tracking app (free Projects Tracker app available via Microsoft AppSource). See upgrade path to full BrightWork 365. |
| Teams | $16 per user/month (annual) | 20–50 named users (minimum 20); billed annually (upfront). Includes request management, PPM templates, dashboards, product updates, support desk access, training library, Dedicated PM Success Consultant. |
| Groups | $14 per user/month (annual) | 51–100 named users; billed annually. Same core feature set as Teams. |
| Departments | $12 per user/month (annual) | 101–250 named users; billed annually. Includes additional Project Management Health Checks. |
| Divisions | $10 per user/month (annual) | 251–500 named users; billed annually. More frequent Health Checks. |
| Organizations | $8 per user/month (annual) | 501–1000 named users; billed annually. (Listed on BrightWork pricing-adjustment page.) |
Notes: BrightWork 365 subscriptions are billed annually in one upfront installment. New BrightWork 365 customers are required to purchase the BrightWork Start Service (onboarding) which is priced separately (typical Start Service: $8,750 or €6,500 for ~40 hours of delivery). Pricing is listed in USD and EUR and USD pricing applies to the Americas, Australia and Africa; EUR pricing applies to Europe, Middle East and Asia.
Seller details
BrightWork
Dublin, Ireland
2000
Private
https://www.brightwork.com/
https://x.com/brightwork
https://www.linkedin.com/company/brightwork/
