ProProfs Project
Project management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$39.97 per month
Free TrialFree version
Small
Medium
Large
- Accommodation and food services
- Retail and wholesale
- Media and communications
What is ProProfs Project
ProProfs Project is a cloud-based project management tool used to plan work, assign tasks, and track progress across teams. It supports common workflows such as task lists, milestones, and basic collaboration for small to mid-sized teams that need lightweight project tracking. The product emphasizes ease of setup and a simplified interface rather than deep portfolio governance or complex resource planning.
Straightforward task planning
The product focuses on core project execution features such as task creation, assignments, due dates, and progress tracking. This makes it suitable for teams that want a simple system to coordinate work without extensive configuration. The learning curve is typically lower than broader business suites that bundle CRM, billing, and service delivery.
Collaboration-oriented workflows
ProProfs Project supports team collaboration around project work, including sharing updates and coordinating responsibilities. It fits common internal team use cases like marketing projects, operations checklists, and small delivery engagements. Teams can centralize project status in one place instead of relying on email threads and spreadsheets.
Cloud deployment and access
As a web-based product, it is accessible without on-premises infrastructure and is usable across locations. This aligns with organizations that need quick rollout and remote access for distributed teams. Cloud delivery also simplifies maintenance compared with self-hosted project tools.
Limited PPM depth
Despite being used for projects, it is not typically positioned for advanced portfolio and program management needs such as portfolio prioritization, stage-gate governance, or benefits tracking. Organizations requiring cross-project capacity planning and executive portfolio reporting may find gaps. It is better suited to managing individual projects than enterprise-wide PPM.
Basic resource management
The product is generally oriented toward task tracking rather than detailed resource scheduling, utilization, and forecasting. Teams that need time-phased allocation, skills-based assignment, or complex dependencies may require additional tooling. This can be a constraint for professional services or multi-team delivery organizations.
Ecosystem and extensibility constraints
Compared with broader work management platforms and business application suites, the integration and customization surface area can be more limited. If a team needs extensive automation, custom objects, or deep integrations across CRM/finance/support systems, additional middleware or manual processes may be required. This can affect scalability as workflows become more complex.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0.00 — Forever free (official pricing page). Note: pricing page states "Up to 3 users"; the Tour page states "Up to 5 users" (site shows conflicting user-limit info). | All premium features included; unlimited projects; unlimited storage; unlimited automations; unlimited activity log & messages; unlimited templates; unlimited work reports; Calendar/List/Gantt/Kanban views; Due dates & reminders; Collaboration & discussions; Client, time & billing (time tracking, timesheets, invoices, estimates); Reporting & analytics; Customization, exports, logs; API & SSO; Roles & permissions. Limits: pricing page shows up to 50 open tasks & sub-tasks. |
| Business | $39.97 per month ($479.64 billed annually) — official page lists this as the annual-billing rate; monthly-rate when billed monthly is not shown on the pricing page. | All features included (same feature set as Free) plus Dedicated Onboarding & Success (Dedicated Onboarding Manager & 24/7 email, phone, live chat support). Unlimited users and projects per the pricing page; white-labeling; advanced roles & permissions; API & SSO; 30-day money-back guarantee. |
Seller details
ProProfs
Santa Monica, CA, USA
2005
Private
https://www.proprofs.com/
https://x.com/proprofs
https://www.linkedin.com/company/proprofs/
